The challenge of leading your team grows along with its size. Getting a single view of staff data starts to challenge you. Sensitive worker data will still be scattered over several systems or folders that don’t mesh well with one another. Integrations need too much hand work to remain intact. HR process efficiency thus falls drastically.
Using an HRMS is the sole way to address all these problems. Unlike common assumption, not all HR systems are costly or inflexible. The market nowadays presents a wide range of choices.
But it’s easy to become lost in the sea of products in your treasure hunt to identify the correct HR Management System. You must find the variations in the characteristics of HR software and have a thorough awareness of the blanket term Human Resource Management System (HRMS) to escape the death-trap of well-weaved terms that persuade you to choose the wrong tool.
Human Resource Management System (HRMS): What Is It ?
Human Resource Management System (HRMS) is a term used to describe a range of applications including Human Capital Management (HCM) and Human Resource Information System (HRIS) that enable HR professionals to handle the most precious assets of an entity, people. Manual HR chores take too much time and effort. Using a technical solution like an HRMS can enable you to better manage your personnel, save time, and decrease expenses.
Your need will determine whether you choose a basic HR Management Software with capabilities for daily administrative chores including employee management, leave management, etc. Alternatively, you might pick a solution for the strategic aspects of human resource management including recruiting, performance management, and training and development.
Characteristics You Should Seek in a Human Resource Management System (HRMS) :
Apart from the extensive list of capabilities, a strong HRMS tool should include the following ones:
- Administrative system centralized
- Documentation from the cloud
- Modern smartphone features
- Options for employee self-service
- Real-time data
- Audits and data security from the log
- Access and cooperation depending on roles
- Agile integrations
Elements of an HRMS (Human Resource Management System) :
Usually, an HR Management System helps to standardize and consolidate the basic HRM practices. Separate HR modules in an HRMS help to handle specific HR and administrative tasks, therefore freeing HR staff to focus on environmental improvement. A excellent Human Resource Management System consists fundamentally in these elements.
1. Application Management :
A complete employee onboarding module to track and monitor candidates across job boards, recruitment portals, and websites across all phases (find, shortlist, interview, and hire) smoothly in a single interface to cooperate with recruiters and expedite the hiring process.
2. Staff Management :
Store and retrieve all current, employee-related data (basic profile, employment history, performance, job, etc.) on a centralized database accessible anywhere, anytime to make workforce or organizational-related decisions.
3. Managing Organizations :
Using predefined industry-relevant templates, business processes, related reports, and compliance responsibilities, precisely create an organizational structure to enable worldwide employee migration and any other flexible global workforce management activities.
4. Control of Benefits :
Incorporate several strategies and varied choices to automatically establish, control, and customize a whole range of employee-specific benefits in a single interface, so facilitating the eligibility/cost control related with it.
5. Handling Payroll :
With a whole range of payroll services, including an inbuilt accounting module, automated tax computations, regular audit and reporting tool, tabular data storage, and configurable rule-based engine, tone down the complexity in payroll processing.
6. Workplace Management :
Trends projected by means of pre-defined templates for workforce management and planning assist daily headcount to be maximized among activities including recruitment, employee onboarding, learning and development, etc.
7. Governmental Awards :
Create and supervise extensive staff pay plans for many departments, teams, and sites on a regular basis. Link pay performance to organizational goals; gather pay data to look at and adjust anytime.
8. Managing Performance :
9. Managing Timesheets :
Automate timesheet approval process of employees to analyze performance, estimate costs expended across the organization under numerous criteria (employee, department, client, position, project or activity) and link easily with payroll and other modules.
Advantages of Applying an HRMS System
By automating time-consuming and repetitious HR activities, a human resource management system will increase their efficiency and lower their time-intensive character.
A company requires HRMS to:
- Release process bottlenecks.
- Reduce hand-written documentation.
- Less employee stress; less time lag in duties.
- Decreased running expenses.
- Implement policy or process changes easily.
- Eliminate spreadsheet dependencies.
- Enhance internal communication.
Selecting an Appropriate HR Management System
Sort out what you require before you start looking the web for the ideal fit. Clearly state your needs, identify the characteristics you are looking for, then try to match these with the capability of a potential HRMS system.
This time-tested checklist will take you through the HRMS choosing process without losing your head:
- Establish a strong selection team comprising several interested parties.
- Point up present HR process flaws and explicitly describe your needs.
- Create a thorough catalog of desired characteristics and other requirements.
- Shortlist suppliers satisfying your essential HR process needs.
- Get further understanding of the vendor list you have shortlisted.
- Sort the vendor list according to your corporate priorities—cost, schedule, etc.
- See their client profiles and attend software demos of your suppliers.
- Make sure the license fee or price is clear and free of unstated expenses.
- Make sure your upcoming company needs will be satisfied.
- Based on the information you already have, reach a wise choice.
2024’s Best Human Resource Management Software Solutions
Here are some of the well-known HRMS software you should be assessing for your requirements if you are in the market for HR software.
-
BambooHR : Designed for Small and Medium Business, BambooHR is an HRMS with capabilities expected of an HR management tool, including application tracking, time-off monitoring, timesheets, onboarding, performance management software, HR workflows, and more.
-
HR Cloud : The HR Cloud was meant to be simple and appealing. For every employee, regardless of the device they use, it provides a pleasant and educational user experience. The dynamic user interface lets a company satisfy the needs of a contemporary workforce without sacrificing standards and compliance.
It comes with a simple self-service module that lets companies easily organize, interact with, and control their worldwide staff. Organizations can update all basic HR data including business rules, reporting priorities, staff assignments, and more as corporate needs evolve. Best of all, HR Cloud allows companies to create worldwide consistency, therefore negating local variances.
It boasts strong HR tools including performance management, onboarding, leave and attendance management, and offboarding as well as a built-in recruitment module. Regardless of the size of the company or sector, HR Cloud helps companies to maximize the performance of their personnel by allowing them to quickly match individual performance with business strategy.
-
Bitrix24 : Among the more than 25 free HR products Bitrix24 HR offers are private social network, absence chart, shared calendars, document management, resume storage, employee portal, leave requests, employee workload planning, tasks and project management.
-
iCIMS : Combining Human Capital Management with Human Resource Information System, iCIMS develops the ideal HR management tool. Among HRMS systems, iCIMS boasts several features including onboarding, offer management, and recruiting.
-
Workday HCM : Workday HCM offers superior user experience and a total view of your worldwide workforce so you may keep your employees interested and support their development. Workday HCM includes Reporting and Analytics, Global Compliance, Audit and Internal Controls, Workforce Planning, Recruiting, Talent Management, Learning, Compensation, Benefits, Payroll Management, Time and Absence, and Expenses.
Summary
Although choosing a suitable Human Resource Management System (HRMS) is neither simple nor easy, it is crucial to do it right. Although there are many HR solutions with the best combination of capabilities, it might be difficult to identify one that best fits your company. Still, with careful search, you will be able to get an HR management system that will propel your company forward.
