Most of the work done by employees in companies growing in complexity and global nature has become team-based. A survey indicates that throughout the past two decades, time spent by staff members and team supervisors on cooperative projects has grown by more than fifty percent. Moreover, 75% of companies say that teamwork and cooperation are absolutely crucial.
However, the way people work in the modern workplace has changed as much as the workplace has evolved to suit the rising scattered workforce in the past few years.
Let us review a few instances of modern workplace teamwork :
Working on shared papers together
Using cloud-based solutions that let you work on shared documents and spreadsheets alongside others in real-time has made document and feedback sharing a lot simpler.
Documents are accessible, read, and editable concurrently for several users. All the users have access to the most recent versions of the papers since they are kept in the cloud and can also view changes being done by others.
It also helps prevent continuous back and forth emails with varying file versions and names, which simply leaves folks perplexed. Furthermore, the ability to monitor modifications depending on various time stamps and users increases responsibility in teams since staff members know exactly who made what changes at all times.
Dealing with projects and chores
A process or project with several moving components runs the risk of confusing one another and miscommunication of who is meant to accomplish what. Who on your team, for example, is meant to investigate the persistent issues? Who is expected to handle a fresh assignment that reaches your team? Where can workers review all the chores given to them? How should one go over all the outstanding, approaching deadline essential chores?
Using a project management application helps the team to be transparently much-needed and facilitates good project cooperation. Simplifying project management helps staff members to examine the task specifics, check all the tasks assigned to them, and turn in the work before the specified dates. It lets managers track the work that has already been turned in, assign assignments to the particular team members, and gain understanding of the state of the project.
Talking about work difficulties on channels of team communication
If you are not communicating effectively, then cooperation is impossible. Teams in the modern workplace thus constantly stay in touch with one another via instant messaging applications and shared communication channels. These instruments let teams conduct asynchronous communication and enable them to have conversations with their colleagues without having to be online simultaneously.
Messaging solutions enable staff members to keep track of all the recommendations, comments, and notes they send their way by keeping a written record of all the team-based communication occurring. Employees can therefore easily search for any feedback or message they wish to review, or any message they have received before.
Above all, messaging technologies simplify team collaboration and help to reduce reliance on emails.
Meetings and video calls
The way we schedule meetings in the contemporary company has altered significantly and improved the time-saving efficiency of teamwork. Meetings are now held more deliberately, considering the important time of employees, rather than gathering everyone in the conference room whenever there is something to talk about without any clear objective or goal.
Every meeting scheduled has a time slot determined upon; a meeting invite is distributed to all the attendees and the agenda of the meeting is given ahead of time. Should some of the staff members attending the conference be working from outside the office, the conference is set up electronically using video calling technologies to guarantee everyone can engage in it in the same manner. Actually, one of the most often employed forms of online collaboration by companies all around is video collaboration.
Whiteboard brainstorming
Team brainstorming sessions can be either effective or annoying. While some workers can feel left out of meetings as they are working from outside the office, others may need more visual aids to demonstrate their ideas. Moreover, brainstorming on the actual whiteboards accessible in the office might also make it challenging to recall what every employee shared in the meeting. All of the graphic ideas that staff members contributed can likewise vanish with the whiteboard.
Consequently, more teams are increasingly brainstorming and idea sharing using virtual whiteboards. It gives an opportunity for asynchronous brainstorming, therefore relieving employees from the need to be present at one time to contribute ideas. They can scribble down their ideas whenever they have an epiphany moment and their teammates can check the whiteboards anytime they are online.
Working together using appropriate tools can make all the difference
Over the past few years, our cooperation has evolved significantly and along with it, so has our approach to working. Sophisticated digital technologies are necessary to simplify the whole collaboration process if we are to make cooperation efficient and valuable in the modern company. Although you can provide unique solutions for every kind of cooperation that occurs in the company, too many tools can overload staff members, silo data in the company, and exacerbate already difficult collaboration.
Rather, you can present a digital workplace platform that lets you track all the work through a centralized dashboard, manage projects, share and collaborate on documents, schedule video conferences, and create shared communication channels, so streamlining collaboration across the whole company.
